Maintaining Aid

Satisfactory Academic Progress (SAP) is a federal requirement students must meet in order to maintain their financial aid eligibility. The Financial Aid Office is required to monitor each student's academic progress to ensure that they are meeting SAP standards each semester.听A student鈥檚 SAP status does not affect their ability to enroll at 麻豆传媒 (CWI), only their eligibility for听financial aid.

To remain in good financial aid standing at CWI and maintain eligibility for federal financial aid, students must maintain a minimum grade point average (GPA), successfully complete the courses in which they enroll (pace of completion), and complete their program of study within a reasonable period of time (maximum time frame). All students taking classes for credit will have their financial aid SAP status evaluated at the end of each semester, including summer.听

听听SAP appeals have moved to the 听portal. For instructions, see the SAP Appeals section below.

SAP Standards

Students must meet three SAP standards in order to maintain their financial aid eligibility: GPA, pace of completion, and maximum time frame.

Grade Point Average (GPA)

Students must maintain a minimum total institutional GPA of 2.0.

Institutional GPA includes all coursework receiving a letter grade of A, B, C, D, F, or X taken at CWI (including remedial coursework and dual credit classes).
Grades from transfer coursework are not included.

Pace of Completion

Students must make progress toward completion of their declared degree or certificate program while maintaining a minimum 67% completion rate.

The completion rate is calculated by dividing the cumulative number of credit hours successfully completed by the cumulative number of credit hours attempted.
For example, if a student attempted 12 credit hours and successfully completed 9 of them, their completion rate would be 75% (9 / 12 = 0.75, or 75%). Since this is above the minimum 67% requirement, the student is considered to be meeting the pace standard.

Maximum Time Frame

Students must be able to complete their declared degree or certificate within 150% of the published number of credit hours required to complete the program.

To get the total number of credit hours, all remedial credit hours attempted are subtracted from all credit hours attempted at CWI (including repeated credits) and all credit hours transferred from other colleges or universities. This total is then used to determine the student's current progress toward their degree or certificate.
For example, if a program requires 60 credits to graduate, the student must be able to complete their program within 90 credits (60 x 1.5 = 90).

Any student who does not meet any of the three SAP standards will be placed on suspension and lose eligibility for federal financial aid.

SAP Status

SAP Status	Status Description	Eligible for Financial Aid
Good Standing	Student meets all SAP standards (GPA, completion rate, and maximum time frame).	Yes
Warning	Student failed to meet at least one SAP standard (GPA and/or completion rate) and is given one semester in which to improve to meet the SAP standards and return to Good Standing.	Yes
Suspension	Student was previously on Warning status and failed to regain Good Standing, or student will not be able to complete program within the 150% limit for maximum time frame. Students who have extenuating circumstances may file an appeal to have their financial aid eligibility reviewed. Students may also self-pay and continue enrollment to attempt to regain good standing or complete their program.	No
Academic Plan	Student submitted a SAP appeal for GPA/pace that was approved and was placed on an Academic Plan. The student must meet all the requirements outlined on their plan. Progress is measured at the end of each semester. Upon successful completion of the plan, the student will be moved to Good Standing. Students who fail to meet their plan requirements will be placed on Suspension.	Yes
Academic Plan-Max	Student submitted a SAP appeal for maximum timeframe that was approved and was placed on an Academic Plan for Max Timeframe. The student must remain in the program and catalog year that their RCE was approved for.	Yes
Denied	Student submitted a SAP appeal that was denied. Appeals may be denied by the SAP Appeal Committee, or because it was mathematically impossible to place the student on an Academic Plan that would get the student back into Good Standing by graduation. Students must pay out of pocket or through means other than federal financial aid. It may be possible to attend and complete multiple semesters successfully until they begin meeting SAP standards again.	No

Monitoring SAP Status

It is a student's responsibility to monitor their SAP progress each semester. To check your SAP status:

Log in to .
Select the Self-Service Toolkit.
From the menu on the left, select Financial Information.
From the drop-down menu, select Financial Aid Menu and then Satisfactory Academic Progress.

For help understanding why you are on SAP warning or SAP suspension, please contact Financial Aid.

Regaining Eligibility

9581 SAP Appeal

NEW: Our process for submitting SAP appeals has recently changed. Please read the following carefully for the updated instructions.

Students who have experienced academic difficulty due to extenuating circumstances are able to appeal their suspension by submitting a SAP appeal. Extenuating circumstances could include physical or mental illness, the death of an immediate family member, and/or other personal or family problems.

To appeal your suspension, log into the . There are several requirements in the appeal process, including:

A completed FAFSA.
A letter of extenuating circumstances.
An archived course plan document from your advisor.

For additional instructions on completing your appeal, please visit or contact Financial Aid.

Writing a Letter of Extenuating Circumstances

The last day to submit an appeal is the last day to withdraw each semester. If the appeal is approved, the student will be placed on an Academic Plan and will regain financial aid eligibility. Students on an Academic Plan are required to follow certain rules in order to maintain their financial aid eligibility.

IMPORTANT: Submitting a SAP Appeal does not guarantee approval. If it is clear a student cannot mathematically complete their declared degree/certificate or cannot raise their institutional GPA to the minimum 2.0 within the maximum time frame, the appeal will be denied, and the student will no longer be eligible for federal financial aid.

9581 Appeal Deadline

For students who are enrolled in the current semester, the deadline to submit SAP appeals is the last day to withdraw. For students who are not enrolled in the current semester, the SAP appeal can be submitted at any time. View the for more dates.

Summer 2025: Currently enrolled students must submit by July 11.

Fall 2025: Currently enrolled students must submit by Nov. 7.

9581 Academic Plans

A student whose SAP appeal is approved will be placed on an Academic Plan. This allows a student's aid to be conditionally reinstated.

A student on an Academic Plan has their progress carefully monitored. In order to stay on the plan, all rules and requirements must be followed. Failure to meet requirements will result in re-suspension.

Academic Plan Requirements

You must meet your specific terms each semester: a minimum per-semester GPA at or above the required GPA listed on the Academic Plan and a minimum number of credits.
- This will be different for each student. If your appeal is approved, you will receive an email informing you of your specific terms.
- For example, "26 credits with a 2.2 GPA" means you must complete at least 26 credits (over multiple semesters) while maintaining at least a 2.2 GPA per semester.
You must not change your major.
- If you decide to change your major, you must work with your advisor to complete a new SAP appeal for the new major.
- Changing your major without completing a new SAP appeal will result in removal from the Academic Plan and re-suspension.
You must successfully complete all registered classes.
- Receiving a grade of F, W, I, NC, NP, CIP, or X will result in removal from the Academic Plan and re-suspension.
You must only take classes that are required for your major.

Drops & Withdrawals

Students who receive federal financial aid may be required to repay federal financial aid funds if they drop, completely withdraw, or fail to earn a passing grade from all classes during any semester or fail to complete the enrollment period for which they are registered.

If a student must drop before the census date:
Classes may be dropped any time prior to a semester's census date for a full refund of tuition and fees.

If a student must drop a class after the census date:
Withdrawing from a class after the course's census date and receiving multiple withdrawals may result in a student not meeting the SAP progress standards. A student not meeting these standards may be placed on financial aid suspension.

If a student withdraws from all classes or fails to complete a semester:
A complete withdrawal from all classes, unsatisfactory grades in all courses, or failing to attend the full period of enrollment may result in a return of federal funds on a student's behalf.

Withdrawals & Return of Federal Funds

Terms & Definitions

9774 Grading

A, B, C, D, and P grades represent credits successfully completed for SAP purposes.
F, W, I, NC, NP, WIP, and X grades represent credits that have not been successfully completed.

IMPORTANT: While considered successfully completed for SAP purposes, a D grade may not be passing in all courses and may not fulfill specific program and/or graduation requirements.

9774 Repeat Courses

are subject to the College's academic policies.
A course with a grade representing credits that have not been successfully completed may be repeated with the assistance of federal financial aid.
A course with a grade that represents credits that have been successfully completed may be repeated one time with the assistance of federal financial aid.

9774 Incomplete Courses

must be arranged with instructors and must be completed as indicated by the instructor in accordance with the College's grading policies.
Courses extended beyond the published end of the period of enrollment in which they were originally scheduled are not considered credit hours successfully completed.

9774 Audited Courses

must be arranged in advance with the instructor and declared by the due date published in the catalog.
Audited courses are not counted as attempted or completed credits and are not eligible for federal financial aid.

9774 Non-Credit Courses

Non-credit courses such as Workforce Development, Adult Education, and English Language Learners that do not satisfy graduation requirements in the student’s declared degree or certificate are not counted as attempted or completed credits and are not eligible for federal financial aid.

9774 Remedial Courses

Remedial courses have a course number below 100 and are credit bearing.
Credits are included in the institutional GPA calculation and are counted as both attempted and completed credits in the pace of completion calculation but are excluded from the maximum time frame calculation.
Students may receive federal financial aid for a maximum of 30 remedial credit hours.

Questions?

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Financial Aid

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